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Office Manager (US)

Wayne, United States

CluePoints is an innovative, fast-growing company and the premier provider of Risk-Based Monitoring and Data Quality Oversight solutions to clinical research organizations. We are looking for an Office Manager to provide various support to our staff in the CluePoints US office (King of Prussia, PA),

Responsibilities

As Office Manager, you will be responsible for various items related to the management of the CluePoints U.S. office, and in support of the U.S. staff, such as: 

  • Manage and coordinate the purchase of office supplies, furniture, equipment, etc., for the U.S. office and personnel, insuring that supplier contracts are maintained and up-to-date
  • Organize travel and related accommodations for CluePoints U.S.-based staff
  • Ensure good presentation of all offices, desks and meeting rooms
  • Support the preparation for and arrival of new CluePoints employees
  • Support the employee recruitment process, including scheduling of job interviews and responding to applicants
  • Welcome visitors and organize their accommodation and transport when needed
  • Manage the tracking of vacation requests and vacation/time-off allocations
  • Help with the planning and organization of company events, client/partner meetings, and other related activities
  • Prepare and submit expense reports for U.S. staff
  • Manage and administer office security, including distribution and collection of office keys and badges as needed
  • Perform other support activities as identified


Skills Needed

  • Proficiency with Microsoft Word and Excel, as well as other MS Office products
  • Excellent verbal and written English communication skills
  • Excellent organizational skills and attention to detail
  • Excellent interpersonal skills and customer-oriented
  • Ability to thrive in a fast-moving environment under time constraints
  • Aptitude for accounting and number-crunching is a plus


Qualifications Needed

  • College degree or equivalent
  • 2+ years of experience in office management/administration
  • Authorized to work in the U.S. without sponsorship

How to Apply 

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